McLean & Forte Partnership are an independent provider of architectural and principal designer services to the construction industry. This notice explains how we store and use personal data collected, for example when:
We tender a project
We acquire the services of a supplier
We are engaged by you for a service
Personal Data Collected
We retain personal data from Clients, Sub-Consultants and other companies with relevance to the construction industry to fulfil our needs. This data will include Name, Address, Telephone Number and Email Address. This data will be placed on our system and will be under regular review. We will never sell this data onto third party organisations.
The undernoted table outlines the data held, why they are held and who has access:
GROUP PERSONAL DATA HELD USAGE SHARED WITH
Client Name, Address Communication, Invoicing and Within the office and with sub-consultants
Email address, Contract Documentation involved in project.
Sub-Consultants, Name, Address Communication in relation to Within the office, Clients when needed
Suppliers etc Email address, project. Contract Documentation
Bank Details Payments through BACs transfer Accounts only
Employees Name, Address Communication in relation to Pensions, Partners only
Email address, PAYE and HMRC
Bank Details Accounts only
Use of Personal Data
We will use this data solely for the purpose of contractual obligations and will not impact on your rights, freedom or interests i.e.
Provision of fee proposals for tender
Reference Forms for feedback
Highlighting information about our services
Sharing of Personal Data
All staff will have access to only specific data held on our system to ensure efficient delivery of service. All our computers are password protected user accounts. We will use other suppliers to deliver services on our behalf i.e. sub-consultants, statutory authorities etc). The third party would then be responsible for securing and administering all data in accordance with their Data Protection Policies and the GDPR.
Where we use these suppliers, we will still control your data to ensure it is protected. In addition, some information is stored in on cloud-based server which is password protected.
Employee data is stored on a cloud-based accounting software and access is restricted to the Partners/Accounts Personnel.
Retaining your Information
We will retain your data in line with our ISO 9001:2015 Quality Assurance Management System for a period of 12 years.
Updating your Information
You can contact us at any time to access your data and to amend if necessary. This policy was implemented in May 2018 and will be under review as part of Data Protection guidelines.
How to contact us
Questions, comments and requests should be addressed to:
McLean & Forte Partnership
37 Malone Road